Executive Assistant: New Allies

Company Overview

Youth Villages is a non-profit organization helping youth, young people, and their families across the United States who face a wide range of emotional, mental, and behavioral challenges. As a leader in the field of youth mental and behavioral health, Youth Villages earns its status as one of the nation’s most promising results-oriented non-profits as recognized by Harvard Business School, U.S. News & World Report and The White House.

Our commitment to helping youth and families find success spans more than 30 years and includes a comprehensive array of programs and services. With a dedicated staff of more than 5,000 working in 29 states and the District of Columbia, the organization serves more than 40,000 youth annually, further increasing our impact through partnerships and advocacy.

If you are looking for a positive career move where you are meeting the challenges of life and striving to make a positive difference, then Youth Villages is the place for you. We are looking for people with a strong sense of purpose and focus to continually build confidence in yourself and our organization.

Program Overview

New Allies was developed by Youth Villages as a capacity-building and support initiative to help child welfare leaders navigate long-term system reform and break the cycle of crisis-driven management. New Allies is designed to provide public child welfare agencies with the in-depth assessment, planning, and implementation support they need to build system capacity and drive better outcomes for children and families. Youth Villages seeks candidates for an Executive Assistant to the Director as we embark on this exciting and unique initiative.

Position Overview

Responsible for providing administrative and logistic support for the entire team. Must exercise strong communication skills in order to represent New Allies professionally to internal and external stakeholders.  Will be responsible for keeping thorough meeting notes and tracking completion of critical tasks.

Essential Duties and Responsibilities:

• Lead, coordinate and execute logistics and travel arrangements for internal and external meetings.
• Draft communication on behalf of the Director to funders, clients, and executive level professionals.
• Work with contractors and experts, internal stakeholders, and jurisdictions to schedule critical on-site and remote assessment and implementation activities.
• Strong communication skills required, ability to communicate and collaborate effectively across all levels of the organization.
• Manage multiple, complex schedules in order to facilitate meetings with internal and external participants.
• Take detailed meeting minutes and ensure action steps are completed timely.
• Facilitate clear communication with stakeholders about traveling and meeting plans.
• Act independently and be resourceful in approach to problem solving.
• Effectively manage all parties while establishing collaborative relationships.
• Organize information as requested from strategy and implementation team. 
• Other duties may be assigned.

Salary

$40000 - $50000 / year based on education and experience

Requirements

• A Bachelor's degree from an accredited four-year college or university is required. 
• Project Management skills and experience required
• Experience as an administrative/executive assistant is required
• Strong critical thinking and conceptualization skills
• Strong customer service skills
• Strong organizational and time management skills - ability to manage shifting priorities on daily or weekly basis
• Highly motivated, able to be a team player and work independently
• Experienced problem solver
• Demonstrated efficiency in Microsoft office products

Benefits

Medical, Dental, Prescription Drug Coverage and Vision
401(k)
2 weeks paid vacation
12 paid sick days per year
11 paid holidays

Paid Parental Leave
Mileage & Cell Phone Reimbursement (when applicable)

Tuition reimbursement and licensure supervision

Growth & development through continuous training

Clinical and administrative advancement opportunities

Youth Villages is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Youth Villages is committed to not only advancing diversity, equity, and inclusion in the workplace but also in our work with children and young adults. We know that children, families and young people of color can face inequity in child welfare and justice systems, and we train our employees to build the skills they need to work with the communities that we serve, as well as, other employees from different cultures and backgrounds. Youth Villages is opposed to racism in any of its forms and is committed to inclusion, equity, and diversity. We believe that respect for each other is crucial in the work that we do each day.