Medical Records Specialist

Company Overview

Youth Villages has been a national leader in the implementation of research-based treatment philosophies in the field of children's mental and behavioral health. Our commitment to helping troubled children and their families find success spans 30+ years and includes a comprehensive array of programs and services. 

If you are looking for a positive career move where you are meeting the challenges of life and striving to make a positive difference, then Youth Villages is the place for you. We are looking for people with a strong sense of purpose and focus to continually build confidence in yourself and our organization.

Evaluate patients to determine whether their symptoms are the result of a physical illness, a combination of physical and mental, or a strictly psychiatric one. Determine and lead treatment plan.

Company Overview

Youth Villages has been a national leader in the implementation of research-based treatment philosophies in the field of children's mental and behavioral health. Our commitment to helping troubled children and their families find success spans 30+ years and includes a comprehensive array of programs and services. 

If you are looking for a positive career move where you are meeting the challenges of life and striving to make a positive difference, then Youth Villages is the place for you. We are looking for people with a strong sense of purpose and focus to continually build confidence in yourself and our organization.

Evaluate patients to determine whether their symptoms are the result of a physical illness, a combination of physical and mental, or a strictly psychiatric one. Determine and lead treatment plan.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

• Review, process, and respond to requests for medical records and disability documentation in compliance with HIPAA and applicable federal/state laws.
• Evaluate requests to ensure appropriate documentation is included and complete.
• Coordinate with physicians, clinicians, and other departments to gather required records or clarify documentation.
• Prepare and issue formal responses, including completion of disability forms (e.g. Social Security, insurance requests).
• Verify authorization forms and ensure all record requests have valid client or legal guardian consent.
• Maintain accurate records of all requests, responses, and communications using electronic health record (EHR) systems and tracking tools.
• Communicate professionally with clients, legal representatives, and external agencies to clarify requests or provide updates.
• Monitor request turnaround times to meet regulatory deadlines and organizational standards.
• Assist in audits, quality assurance, and compliance reporting related to medical records access and release of information (ROI).
• Ensure strict confidentiality and security of client information at all times.

Requirements

High School diploma or equivalent
1-3+ years of experience in medical records or health information management preferred

Benefits

Medical, Dental, Prescription Drug Coverage and Vision
401(k)
2 weeks paid vacation
12 paid sick days per year
11 paid holidays

Paid Parental Leave
Mileage & Cell Phone Reimbursement (when applicable)

Tuition reimbursement and licensure supervision

Growth & development through continuous training

Clinical and administrative advancement opportunities

Youth Villages is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Youth Villages is committed to not only advancing diversity, equity, and inclusion in the workplace but also in our work with children and young adults. We know that children, families and young people of color can face inequity in child welfare and justice systems, and we train our employees to build the skills they need to work with the communities that we serve, as well as, other employees from different cultures and backgrounds. Youth Villages is opposed to racism in any of its forms and is committed to inclusion, equity, and diversity. We believe that respect for each other is crucial in the work that we do each day.